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BEGIN:VEVENT
SUMMARY:TEDxChiangMai / CMU / BKKCAW Team Meeting 2
DTSTART;VALUE=DATE-TIME:20260716T030000Z
DTEND;VALUE=DATE-TIME:20260716T053000Z
UID:161882348362
DESCRIPTION:Team Meeting to discuss and prepare for Salon event on 29 Augu
 st\, update from Phoebe about Bangkok Climate Action Week in Chiang Mai\, 
 and Play for Purpose event in NovemberTEDxChiangMaiPlay Team Meeting16 Jul
 y\, 10:00–12:00Room 2602\, Faculty of Economics\, CMU1. Meeting objectiv
 es and decisions needed — 10 minsConfirm the intended relationship betwe
 en the two events:29 August: smaller launch event\, aligned with Bangkok C
 limate Action Week.14 November: main Play for Purpose event.Agree what mus
 t be decided today and what can remain open.2. Alignment with Bangkok Clim
 ate Action Week — 20 minsClarify the proposed collaboration:How the Chia
 ng Mai event connects to Bangkok Climate Action Week.Branding and position
 ing of the 29 August event.What the Climate Action Week team provides: pla
 tform\, communications\, registration\, venue support or other infrastruct
 ure.What remains the responsibility of the TEDxChiangMai team.Whether 29 A
 ugust operates primarily as a TEDxChiangMaiPlay event\, a Climate Action W
 eek partner event\, or a hybrid.Decision: Clear working model and point of
  contact for the collaboration.3. Confirm the 29 August event format and v
 enue requirements — 20 minsExpected audience and event duration.Number a
 nd size of rooms required.Need for a shared plenary space.Minimum requirem
 ent for full-length games or workshops.Venue options and decision timetabl
 e.What must be confirmed following the venue visit.Decision: Preferred ven
 ue configuration and fallback option.4. Build the 29 August programme — 
 25 minsIdentify the main programme blocks rather than designing every sess
 ion:Games and longer facilitated activities.LEGO Serious Play or other ser
 ious-play formats.Short talks\, conversations or demonstrations.Opening\, 
 closing and any shared plenary moments.Potential Bangkok and Chiang Mai co
 ntributors.Which activities are confirmed\, provisional or still missing.E
 ach activity should have:A named lead.Duration and space requirement.Inten
 ded audience capacity.Brief description for promotion.Deadline for confirm
 ation.5. August delivery essentials — 20 minsAgree the immediate work re
 quired to launch publicly:Event name and short public description.Ticketin
 g or registration approach.Draft programme and participant information.Com
 munications and promotion.Sponsor and partner outreach.Production\, equipm
 ent and venue logistics.Volunteer requirements.Decision: What must be read
 y within the next seven days.6. Minimum preparations for 14 November — 1
 5 minsDo not design the full November event yet. Start only the work that 
 requires lead time:Confirm the Faculty of Economics venue process and requ
 ired letter or approval.Begin volunteer and student recruitment.Start iden
 tifying speakers\, facilitators and activity leads.Confirm the sponsorship
  approach.Identify which August contributors could continue into November.
 Assign one person to maintain the November workstream while the team focus
 es on August.7. Responsibilities\, deadlines and next check-in — 10 mins
 For every workstream\, agree:One accountable lead.Immediate next action.De
 adline.Support required from the team.The meeting should end with a simple
  responsibility table\, not another broad discussion. The 2:30 venue visit
  can then be used to validate the assumptions agreed during the meeting.
LOCATION:Faculty of Economics\, Chiang Mai University\, Suthep\, Mueang Ch
 iang Mai District\, Chiang Mai 50200\, Thailand
END:VEVENT
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