TEDxChiangMai / CMU / BKKCAW Team Meeting 2

TEDxChiangMai / CMU / BKKCAW Team Meeting 2

Team Meeting to discuss and prepare for Salon event on 29 August, update from Phoebe about Bangkok Climate Action Week in Chiang Mai, and Play for Purpose event in NovemberTEDxChiangMaiPlay Team Meeting16 July, 10:00–12:00Room 2602, Faculty of Economics, CMU1. Meeting objectives and decisions needed — 10 minsConfirm the intended relationship between the two events:29 August: smaller launch event, aligned with Bangkok Climate Action Week.14 November: main Play for Purpose event.Agree what must be decided today and what can remain open.2. Alignment with Bangkok Climate Action Week — 20 minsClarify the proposed collaboration:How the Chiang Mai event connects to Bangkok Climate Action Week.Branding and positioning of the 29 August event.What the Climate Action Week team provides: platform, communications, registration, venue support or other infrastructure.What remains the responsibility of the TEDxChiangMai team.Whether 29 August operates primarily as a TEDxChiangMaiPlay event, a Climate Action Week partner event, or a hybrid.Decision: Clear working model and point of contact for the collaboration.3. Confirm the 29 August event format and venue requirements — 20 minsExpected audience and event duration.Number and size of rooms required.Need for a shared plenary space.Minimum requirement for full-length games or workshops.Venue options and decision timetable.What must be confirmed following the venue visit.Decision: Preferred venue configuration and fallback option.4. Build the 29 August programme — 25 minsIdentify the main programme blocks rather than designing every session:Games and longer facilitated activities.LEGO Serious Play or other serious-play formats.Short talks, conversations or demonstrations.Opening, closing and any shared plenary moments.Potential Bangkok and Chiang Mai contributors.Which activities are confirmed, provisional or still missing.Each activity should have:A named lead.Duration and space requirement.Intended audience capacity.Brief description for promotion.Deadline for confirmation.5. August delivery essentials — 20 minsAgree the immediate work required to launch publicly:Event name and short public description.Ticketing or registration approach.Draft programme and participant information.Communications and promotion.Sponsor and partner outreach.Production, equipment and venue logistics.Volunteer requirements.Decision: What must be ready within the next seven days.6. Minimum preparations for 14 November — 15 minsDo not design the full November event yet. Start only the work that requires lead time:Confirm the Faculty of Economics venue process and required letter or approval.Begin volunteer and student recruitment.Start identifying speakers, facilitators and activity leads.Confirm the sponsorship approach.Identify which August contributors could continue into November.Assign one person to maintain the November workstream while the team focuses on August.7. Responsibilities, deadlines and next check-in — 10 minsFor every workstream, agree:One accountable lead.Immediate next action.Deadline.Support required from the team.The meeting should end with a simple responsibility table, not another broad discussion. The 2:30 venue visit can then be used to validate the assumptions agreed during the meeting.

📍 Faculty of Economics, Chiang Mai University, Suthep, Mueang Chiang Mai District, Chiang Mai 50200, Thailand

🔖 PradthanaJaipong